Estates Policy & Procedures Lead

Job Introduction

Salary: £50,281.08 plus £4,613.61 London allowance per annum

Contract Type: Temporary until 31st March 2028

Location: Buckingham Palace Road, London 

Type of Working Arrangement: Blended approach of home and office-working is available 

Hours: This is full-time role (37 hours per week)  

British Transport Police (BTP) is the national police force for the rail network throughout Great Britain. We are the ‘Guardians of the Railway,’ putting passenger safety at the heart of what we do. Our values are simply: We Care, We Do the Right Thing, We Strive to Be Better Every Day, We Are One BTP, and We Are Proud to Protect. Join us and help create an environment where we can all be our best every day.

The Opportunity:

British Transport Police (BTP) are recruiting an Estates Policies and Procedures Lead to help shape the standards that guide how we plan, design and manage workplaces across our UK‑wide estate. In this role, you’ll turn strategic intent into clear, auditable policies, SOPs and guidance covering workspace planning, design, moves, information management and compliance.

You will ensure Estates documentation aligns with BTP governance and public‑sector functional standards, and that policies, data and CAD records accurately reflect approved requirements. Your work will support the delivery of modern, safe, compliant and cost‑effective workplaces aligned to policing needs and the Estates Improvement Programme.

What you'll be doing:  

• Developing and maintaining Estates policies, procedures, standards and guidance covering workplace planning, design, moves, information governance and compliance. 
• Ensuring Estates documentation aligns with BTP governance and public‑sector functional standards. 
• Managing document control, versioning, approval routes and review cycles for all Estates policies and technical standards. 
• Consulting with stakeholders across Estates, Operations, Technology, H&S, Security and divisional teams to translate needs into clear policy requirements. 
• Supporting compliance and assurance activity by ensuring policies are audit‑ready and aligned to safety and accessibility obligations. 
• Creating training materials, toolkits and briefings, and supporting rollout and adoption across teams. 
• Driving continuous improvement through lessons learned, standardisation and inclusive, sustainable workplace practices. 
• Setting data and CAD requirements to maintain accurate, consistent and compliant estates information. 
• Providing clear reporting on policy adoption, risks and improvement actions to estates governance forums.

 What you'll bring to the team: 

• A Level 5 qualification (or equivalent experience) in workplace/facilities management, space planning, architecture, design or information systems.
• Experience developing and implementing estates policies and procedures within complex, multi‑site or regulated environments.
• Ability to translate organisational and operational needs into clear, practical policy and standards.
• Strong stakeholder engagement and influencing skills, with experience working alongside governance and compliance functions.
• Excellent policy drafting skills, with strong problem‑solving, prioritisation and attention‑to‑detail capabilities.
• Confident communicator with clear written and verbal communication skills across internal and external audiences.
• Competence in AutoCAD (standards oversight), CAFM systems, Excel and data/MI visualisation tools.
• Good knowledge of workplace regulations and standards, including H&S, fire safety and accessibility.
• Awareness of RIBA stages, public‑sector functional standards and information‑governance principles.
• Professional memberships (IWFM/BIFM, CIAT, RICS) or project‑management certification (APM) are desirable but not essential.

Additional Information: 

BTP is a national Force and the role will require travel as needed.

Further information about this vacancy can be found in the attached job description. Estates and Facilities (tracks.oak.com)

What we offer:

• 28 days annual leave plus bank holidays, increasing to 30 days after 5 years.
• Family-friendly policies, including up to 26 weeks paid maternity and adoption leave.
• Bespoke benefits platform and Blue Light Card access.
• Salary sacrifice options for cycles, home technology, gym membership, and electric vehicles.
• Access to the Transport Benevolent Fund for health, welfare, and financial support.
• Development opportunities, including fully funded apprenticeships.
• Excellent Pension scheme:  We offer the BTP GPP Police Staff Pension Scheme, administered by Royal London. This group personal pension plan is available to all police staff and is a defined contribution scheme. It provides the flexibility to vary your pension contributions from 4.4% to 12% of your salary. For more information, visit the Royal London dedicated pension page or email us at Pension-Queries@btp.police.uk. Note: If you are an existing member of Police Staff in the RPS, your pension will not be affected.

How to apply: 

Applications will be via an up to date CV and online application form, as part of this application you will be asked to outline how your skills and experience demonstrate your suitability for the role.

Completed applications must be submitted by 11.59pm, 5 April 2026

Vetting: Successful applicants will be required to pass Management Vetting (5 years minimum UK residency required), including a full background and financial disclosure. For more information and Top Tips, please see attached document. 

Medical: We’ll ask for relevant health and medical history details to support employee wellbeing.  

References: We'll ask for references to cover the past 5 years.

Inclusion & Diversity: 

We are committed to building a workforce where everyone feels they belong. 

We welcome applications from people of all backgrounds, identities and lived experiences. Diversity strengthens our teams, improves our services and helps us better represent and support the communities we serve. 

We are proud to be an inclusive employer and strive to create a workplace that is fair, respectful and accessible to all. We actively work to challenge discrimination, remove barriers and ensure equity throughout our recruitment and employment practices. 

If you need any reasonable adjustments during the recruitment or selection process, please let us know - we are happy to support you. Your talent, your potential, and your unique perspective matter here. 

For more information on Inclusion or the Disability Confident Scheme, please click the links Inclusion & Diversity Disability Confident Scheme

Join Us:
Ready to take the next step in your career? At BTP, you’ll have the opportunity to grow, make a real impact, and be part of something extraordinary.

Find out why BTP could be the perfect fit for you - About Us - British Transport Police

Curious about what life at BTP is really like? Hear directly from our people and discover what makes working here so rewarding. Explore real stories on our blog: Our Stories - British Transport Police

For further information, please contact our Resourcing Team -RecruitmentTeam@btp.police.uk.

AI can be a useful tool to spark ideas or help you organise your thoughts, but when it comes to your application, we want to hear from you, not an algorithm. What truly stands out to us are genuine stories, personal insights and the experiences that have shaped who you are. Authenticity matters - it helps us understand your motivations, your strengths and how you’ll contribute to our team. So, use AI if it helps you get started, but let your own voice lead the way.