HaRT Data and Compliance Administrator

Job Introduction

Salary: £28,486.92 per annum 

Contract Type: Permanent

Location: To be based at one of our main hubs (Birmingham, Leeds, Glasgow or Cardiff)

Type of Working Arrangement: Blended approach of home and office-working is available

Hours: This is full-time role (37 hours per week)  

British Transport Police (BTP) is the national police force for the rail network throughout Great Britain. We are the ‘Guardians of the Railway,’ putting passenger safety at the heart of what we do. Our values are simply: We Care, We Do the Right Thing, We Strive to Be Better Every Day, We Are One BTP, and We Are Proud to Protect. Join us and help create an environment where we can all be our best every day.

The Opportunity: 

British Transport Police (BTP) have an opportunity for a HaRT Data and Compliance Administrator to join the Harm Reduction Team (HaRT) (tracks.oak.com). As a HaRT Data and Compliance Administrator with BTP, you will play a crucial role in supporting public protection by managing and maintaining Harm Reduction Team (HaRT) databases, safeguarding records and crisis intervention data.

You will ensure the accuracy, integrity and compliance of information to support effective early intervention and harm reduction decision‑making. Working closely with internal teams and external partners, you will support real‑time monitoring of individuals at risk and enable appropriate, lawful information sharing. The role also contributes to team resilience through ownership of key workstreams, supporting safeguarding processes and enabling effective multi‑agency collaboration.

What you'll be doing:  

• Managing and maintaining HaRT databases and records, ensuring highly sensitive information is handled accurately, securely and in line with data protection requirements.
• Ensuring data quality and compliance, inputting and quality‑assuring information across systems such as Niche and ControlWorks, correcting inaccuracies and bridging data gaps.
• Producing timely reports and information, compiling dashboards, reports and proformas to support senior leadership, partners and operational decision‑making.
• Supporting effective communication and collaboration, monitoring shared mailboxes, maintaining distribution lists, liaising with internal teams and external stakeholders, and providing additional data and research support to enhance team resilience.

What you'll bring to the team: 

Qualifications & Training

• Experience using Microsoft Excel or a similar database system, demonstrated through work or study.

Experience

• Experience in research or data administration, gained through work or education.
• Practical experience using Excel to input, organise and manage data.
• Ability to work both independently and as part of a team, liaising effectively with internal and external contacts.

Skills

• Strong organisational, administrative and data‑management skills, with the ability to work accurately and methodically under pressure.
• Excellent interpersonal skills, able to build effective working relationships.
• High level of attention to detail, maintaining accuracy in routine and repetitive tasks.

Knowledge

• Understanding of Data Protection principles and legislation.
• Awareness of Freedom of Information principles.

Additional Information: 

A flexible approach to working hours is required to meet the demands of the Unit. The post holder may be required to attend courses/ team development days (residential/non-residential), which the Force identifies as being necessary.  

Further information about this vacancy can be found in the attached job description.

What we offer:

• 28 days annual leave plus bank holidays, increasing to 30 days after 5 years.
• Family-friendly policies, including up to 26 weeks paid maternity and adoption leave.
• Bespoke benefits platform and Blue Light Card access.
• Salary sacrifice options for cycles, home technology, gym membership, and electric vehicles.
• Interest-free annual rail season ticket loan after 6 months. 
• Access to the Transport Benevolent Fund for health, welfare, and financial support.
• Development opportunities, including fully funded apprenticeships.
• Excellent Pension scheme:  We offer the BTP GPP Police Staff Pension Scheme, administered by Royal London. This group personal pension plan is available to all police staff and is a defined contribution scheme. It provides the flexibility to vary your pension contributions from 4.4% to 12% of your salary. For more information, visit the Royal London dedicated pension page or email us at Pension-Queries@btp.police.uk. Note: If you are an existing member of Police Staff in the RPS, your pension will not be affected.

How to apply:

Applications will be via an up-to-date CV and online application form, as part of this application please outline how your skills and experience demonstrate your suitability for the role. AI can be a useful tool to spark ideas or help you organise your thoughts, but when it comes to your application, we want to hear from you, not an algorithm. What truly stands out to us are genuine stories, personal insights and the experiences that have shaped who you are. Authenticity matters - it helps us understand your motivations, your strengths and how you’ll contribute to our team. So, use AI if it helps you get started, but let your own voice lead the way.

Completed applications must be submitted by 11.59pm, 9 June 2026

Vetting: Successful applicants will be required to pass Recruitment Vetting (3 years minimum UK residency required), including a full background and financial disclosure. For more information and Top Tips, please see attached document. 

Medical: We’ll ask for relevant health and medical history details to support employee wellbeing.  

References: We'll ask for references to cover the past 5 years.

Inclusion & Diversity: 

We are committed to building a workforce where everyone feels they belong. 

We welcome applications from people of all backgrounds, identities and lived experiences. Diversity strengthens our teams, improves our services and helps us better represent and support the communities we serve. 

We are proud to be an inclusive employer and strive to create a workplace that is fair, respectful and accessible to all. We actively work to challenge discrimination, remove barriers and ensure equity throughout our recruitment and employment practices. 

If you need any reasonable adjustments during the recruitment or selection process, please let us know - we are happy to support you. Your talent, your potential, and your unique perspective matter here. 

For more information on Inclusion or the Disability Confident Scheme, please click the links Inclusion & Diversity Disability Confident Scheme

Join Us:
Ready to take the next step in your career? At BTP, you’ll have the opportunity to grow, make a real impact, and be part of something extraordinary.

Find out why BTP could be the perfect fit for you - About Us - British Transport Police

Curious about what life at BTP is really like? Hear directly from our people and discover what makes working here so rewarding. Explore real stories on our blog: Our Stories - British Transport Police

For further information, please contact our Resourcing Team -RecruitmentTeam@btp.police.uk.

The above advert, Job description and Application process is available through the medium of Welsh - if requested.